So, you’ve volunteered (or been “volun-told!”) to plan a charity golf tournament this year, and you’re here because you’re not quite sure where to start.
Whether it’s your first time hosting – or your twentieth – there’s no doubt that planning a tournament fundraiser can be overwhelming.
…But imagine for a moment: tournament day is here. The sun is shining, your guests are having a great time, you’ve reached your fundraising goal, and you’re so on the ball – you’re looking like a tournament planning rockstar.
Guess what? All of this is possible.
Download our e-book to discover the tools and resources that have relieved thousands of event organizers from hours of frustrating administrative tasks, allowing them to raise more funds, manage budgets and volunteers, and succeed with event marketing and execution.
In this e-book, we’ll review topics like...
1. Setting Goals for Your Golf Tournament Fundraiser
You may have already completed this step, but it’s an important one to note. A strong charity tournament starts with a strong foundation, and all of your efforts from here on out should revolve around your key purpose. Be sure to choose a charity you’re proud to support and set realistic goals (learn how to set a fundraising goal here) before moving on to next steps in your planning.
2. Building Your Committee
Planning a tournament fundraiser is a big undertaking, and it certainly helps to have a dream team on your side! In order for your event to go off without a hitch, you’ll want the right people with the right skills in the right committee role. Some areas you’ll want help in include:
3. Choosing a Golf Tournament Format
The majority of tournaments opt for a scramble format, as it allows all golfers regardless of their skill to enjoy a day of golf and to compete for the chance to be crowned the winner. This format usually generates the highest number of participants. However, when selecting your format, it is crucial you take into account the caliber of players, as a tournament full of skilled golfers may be more excited for a stroke event, or even a modified scramble.
4. Choosing a Golf Course or Venue for Your Tournament
Selecting the right golf course is one of the most important decisions you will make when it comes to planning your charity fundraiser.
Here are the essential considerations:
- Plan around your players’ experience and skill level. Avid golfers are more likely to desire (and pay more for) a challenging or high-end golf course.
- Consider how many golfers you anticipate at your charity tournament to determine the size of location you’ll require. If you’re planning on hosting no more than 144 people, a venue with one course should work well. If you’re expecting more than 144 people, you’ll want to find a venue that has more than one course.
- Pay attention to the conditions and level of customer service at the courses you’re considering.
- Make sure the location is available on your ideal tournament date, and fits with your forecasted budget.
Download the charity tournament-planning e-book for tips to navigating negotiations, and essential questions to ask your prospective courses.
5. Promoting Your Fundraiser
You’ve got a fantastic event on the horizon, and now it’s time to let people know about it! The e-book is packed with tips to help you promote your tournament and attract more golfers.
6. Execution on Tournament Day
Making sure everything runs smoothly and the players enjoy themselves is crucial to running a successful golf event. Host a quick meeting for volunteers and staff prior to the start of your event to review timelines and objectives for the day.
Remember, golf events should be fun. If you and your committee are enjoying yourselves, there's a good chance the players will too!
7. You Did It! Time to Wrap Up
Once the event has ended, take the time to review all aspects of your event. Any feedback you can get from volunteers, players, or even committee members will only help to improve your event for next year! A quick email to all involved thanking them for the support can go a long way when attempting to get them back the following year.
Before you go, don’t forget to download our FREE 14-Step Guide to Planning a Charity Golf Tournament E-Book for a fully detailed guide you can keep with you throughout your planning endeavors.